REPORTS TO: Director of Commercial Property Management
Directs and oversees daily operations of Grubb Properties office portfolio through management of tenant relations, building maintenance, lease administration and property financial results. Directs the efforts of maintenance staff and outside vendors. When the position requires management of a property owner’s association, the individual will direct the management of that association with annual meetings and compliance with bylaws.
Essential Duties and Responsibilities:
Coordinates tenant services, communication, and retention; establishes and enforces standard policies and procedures.
Regularly monitors the financial performance of the property, making necessary changes in the operations as needed to meet and exceed performance goals.
Conducts tenant service surveys, plans and directs tenant functions
Ensures quality standards by coordinating building inspections, directing maintenance staff, and managing vendors and other personnel. Solicits new vendor services and bids contractors when appropriate. Reports accidents and emergency situations to the Senior VP, Operations immediately and prepares incident reports.
Manages both maintenance and capital projects.
Administers the rights and obligations of the Landlord and Tenant based on the executed lease document.
Initiates the accounts payable process by correctly coding invoices and then insures payment of vendor and gets involved with payment discrepancies.
Reviews, abstracts and evaluates leases and lease provisions, maintains lease summaries, commencement agreements and rent rolls, coordinates tenant billings, rent collection, expense pass-throughs oversees miscellaneous tenant billings
· Handles annual budgeting, monthly projections, quarterly and monthly variance analysis, and cash flow analysis.
Is responsible for the safety of the property team and the execution of a safety program. Insures that accidents and the potential for accidents is minimized. Understands and adheres to OSHA standards and requirements and insures training is properly executed with the team, and that safety manuals and documentation are current and up to date, and that property personal follow property safety procedures including the use of personal protective equipment.
Participates in civic and business organizations
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
College degree preferred; four years of experience in commercial property management.
Good verbal and written communication skills, and ability to read and interpret legal documents.
Ability to solve problems and manage several tasks simultaneously.
Good organizational, computer, and accounting skills.
Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Works in office setting and in commercial buildings.
Works under minimal supervision.
Frequently moves about to coordinate work.
Frequently walks on commercial properties and climbs stairs.
Critical features of this job are described under the previous headings. They may be subject to change at any time due to reasonable accommodation or other reasons. This job description does not list all the duties of the job. You may be asked by supervisors to perform other non-essential assignments and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.
MANAGEMENT HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THE JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE.
Telecommuting is allowed.
Internal Number: COMMPMG042420
About Grubb Properties
Founded in 1963 by the late Robert Lay Grubb, Jr., the company and its affiliates began developing hundreds of single-family homes and apartment homes in Davidson County, N.C. By the late 1970s, the company was acquiring and operating larger multifamily communities. In the 1980s, the company increased its acquisition program and pioneered the conversion of apartments to condominiums for sale to investors. By the 1990s, the company had begun another aggressive acquisition program, which included approximately 2,000 apartment homes and 700,000 square feet of office space. In 2016, Link Apartments became the company’s primary growth strategy, focusing on the creation of urban, value-based apartments when America is facing its greatest housing affordability crisis. Grubb Properties is today a vertically integrated real estate operating company owned by its employees and board members, with offices in Charlotte, Cary, and Winston-Salem, N.C., and Atlanta, Ga.